Outsourcing Data Entry Services: A Brief Overview - 3Alpha Outsourcing Services

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Outsourcing Data Entry Services: A Brief Overview

Globalization has ushered in an age of worldwide connectivity. International IT companies take advantage of this by enlisting the services of offshore data entry services. Outsourcing data entry services have proven to be advantageous for companies who are seeking new cost cutting methods to increase their profit margins. It allows access to qualified personnel at a reasonably low cost.
Data entry services can be considered as a broad term, as it consists of several types of data entry operations, each using a specialised software to operate. Some of the most in demand services available are discussed below.

1. Offline Data Entry:

It involves the entry of information for a specific database which are pre-designated by the client. These services do not use any internet connections, thus are called offline. Major companies use offline data services to complete non-core operations, so that the company’s focus does not shift from the core aspects of the business. A customized and patented software provided by the client is used most of the time, although there are some exceptions.

2. Online Data Entry:

Online data entry services are similar to their offline counterparts, the major difference being internet connectivity. This process is suitable for conducting business and taking decisions in real time. Examples of online data entry includes image processing, check processing, indexing, data mining etc.

3. MS Access Data Entry:

Microsoft Access is a popular application used for the creation and maintenance of databases. Manufacturing and distributing companies use MS Access to create standard processes to satisfy requirements. MS Access helps to readily organize and store information pertaining to inventory demand and supply, supplier channels etc. Using MS Access requires specialised training.

4. Excel Data Entry:

Microsoft Excel is another application which helps in organizing and storing data in a systematic manner for easy access. Excel services involve entering every chart, text, figures, or any kind of mixed document, manually. Extraction of data in a categorised way from either handwritten or printed documents is possible. Examples include data from magazines, books and journals, adding a database of personal information, maintaining sales figures, etc.

5. XML Data Entry:

XML is a script that allows users to define their own data formats, store or transmit any type of database. It is a recent trend in the world web technology solutions. Examples include, MLS listing used by realtor websites, hotel booking and information services.

6. Questionnaire Data Entry:

Questionnaire data entry is most suited for conducting any type of survey. To get a better understanding of their customer base, companies can use surveys. The company can track customer behavior and tastes by examining the survey results and make changes accordingly. Surveys are an integral part of maintaining good customer satisfaction.

Proper execution of data entry services require personnel with specialised training which offshore data entry companies can provide. Partnering with such companies can relieve the burden and allow the parent company to focus more on efficiency.